A Living Record for Every Building, Floor, and Asset
Condition reports, maintenance checks, and damage assessments that attach to the property they're about — and never get lost in a shared drive.
Field Data You Can Trust, Built for Property & Facilities Teams
For most property and facilities teams, the "system of record" is a shared drive full of spreadsheets, photos in email threads, and condition reports that can't be found when a dispute or insurance claim arrives. Qore Safety models your portfolio — buildings, floors, plant, and equipment — as first-class records with their own identifiers, and attaches every inspection, maintenance check, and damage assessment to the exact place or asset it concerns. Captures are timestamped, attributed, and write-once. When someone asks "which sites haven't been inspected this quarter?", the AI analyst answers in seconds.
Where Facilities Data Falls Apart
The problems that turn portfolios into paper chases.
Evidence That Doesn't Hold Up
Write-once captures with full attribution — who, what device, when, where, and which form version — plus time-stamped, annotatable photos.
A Portfolio Scattered Across Spreadsheets
Import your register from Excel in minutes, model sites and assets as first-class records, and let every capture build their running history.
Coverage Gaps Found Too Late
Coverage queries built into the AI analyst: ask "what's missing?" or "what's overdue?" and get an instant, chartable answer.
From Walkthrough to Auditable Record
How a condition report becomes evidence you can find and trust.
Model the Portfolio
Buildings, floors, and plant come in from Excel with validated, all-or-nothing import; each gets its own identifier and forms.
Walk the Site
Complete condition checklists on any device, attaching photos and marking up defects right on the image.
Sign and Submit
On-screen signature closes the report; the capture is stamped with time, location, user, and device.
Query the Estate
Browse submissions with full media preview in the admin portal, or ask the analyst for condition trends by site.
How Property & Facilities Teams Use Qore Safety
Move-In / Move-Out Condition Reports
Planned Maintenance Across the Estate
Damage Assessment After an Incident
Qore Safety vs. the Alternatives
What changes when the portfolio has one system of record.
| Operational Capabilities | Qore Safety Platform | Legacy Software Systems | Paper Clipboard Lists |
|---|---|---|---|
| Finding last year's condition report | Attached to the unit's record, searchable in the portal | Depends on filing discipline | A binder, if it was filed at all |
| Evidence integrity | Write-once, timestamped, attributed to user and device | Documents often editable after the fact | No attribution, easily altered or lost |
| Portfolio-wide coverage view | Ask the analyst "what's overdue?" — instant answer | Custom report development | Manual audits |
| Onboarding the estate | Excel import with validation, in minutes | Migration projects and consultants | Not applicable |
Bring Your Property & Facilities Data Into One Record
Describe your operation in plain language and the AI-assisted setup proposes your asset types, sites, and forms — you review, refine, and publish. No consultants, no custom development.
- AI-assisted onboarding wizard
- Import your asset register from Excel
- Offline-first apps for iOS, Android, Windows & Mac
Property & Facilities FAQ
Quick answers about using Qore Safety in property & facilities environments.
Yes. Excel import handles assets, locations, and users, with template generation, field validation, cell-level error reporting, and all-or-nothing commits — no re-keying thousands of rows.
No. Captures are write-once, timestamped, and attributed to a user and device. That's deliberate: it makes the record defensible for compliance, disputes, and insurance.
Yes. Capture is fully offline-first — forms, photos, and signatures save locally and sync automatically when devices reconnect.
A built-in PII erasure workflow anonymizes a person on request while preserving business-record integrity — tooling that supports the GDPR "right to be forgotten."